Workshop vocabulary

Conceptual SAP procurement map

A static vocabulary for discussing a landscape. Each placement is a workshop hypothesis to verify for the organisation, not an implementation bill of materials or portfolio snapshot.

This is a conceptual procurement operating model. Capability descriptions and scores are illustrative target-state assumptions, not claims about current product availability, legal compliance or a measured organisation.

Product names are model labels. Verify availability, scope and licensing for the relevant SAP landscape.

Strategic sequence

Five ordered decision areas before operational buying.

1

Procurement Planning

Workshop question: which planning inputs and ownership rules belong in the landscape?

  • SAP S/4HANA
  • Organisation-specific data

2

Market Analysis

Workshop question: which market and internal inputs support the analysis?

  • External market inputs
  • Organisation-specific data

3

Category Strategy Definition

Workshop question: which suite scope supports the chosen category workflow?

  • SAP Ariba Strategic Sourcing Suite

4

Sourcing & Supplier Appraisal

Workshop question: which sourcing, lifecycle and risk labels require landscape validation?

  • SAP Ariba Sourcing
  • SAP Ariba Supplier Lifecycle and Performance
  • SAP Ariba Supplier Risk

5

Contracting & Implementation

Workshop question: how are contract records and implementation controls divided?

  • SAP Ariba Contracts
  • Implementation-specific controls

Operational sequence

Five ordered areas from stated need to invoice and payment decisions.

6

Product or Service Identification

Workshop question: which channels and catalogue rules guide a stated need?

  • SAP Ariba Buying and Invoicing
  • guided buying
  • catalogues

7

Purchase Requisition & Authorization

Workshop question: which workflow and budget controls apply to a request?

  • SAP Ariba Buying and Invoicing
  • approval workflows
  • budget checks

8

Purchase Order

Workshop question: where do order records and network exchanges sit?

  • SAP Ariba Buying and Invoicing
  • SAP Business Network for Procurement

9

Order Delivery Monitoring

Workshop question: which exchanges, acknowledgements and integrations are in scope?

  • SAP Business Network for Procurement
  • network-based collaboration
  • Integration decision

10

Invoicing & Payment

Workshop question: which invoice decisions and exceptions are represented?

  • SAP Ariba Buying and Invoicing
  • invoice management

Scenario lenses

Five cross-process questions that require implementation-specific validation.

AI

AI & Orchestration

Workshop question: where is automation appropriate and where is human oversight required?

  • Implementation-specific controls
  • Organisation-specific data

R

Risk & Resilience

Workshop question: which internal and external signals enter the risk workflow?

  • SAP Ariba Supplier Risk
  • External market inputs

E

ESG & Sustainability

Workshop question: which evidence, applicability decisions and controls are required?

  • Organisation-specific data
  • Implementation-specific controls

D

Data & Analytics

Workshop question: which source owns each data object and reporting rule?

  • SAP S/4HANA
  • Organisation-specific data

S

Supplier Relationship Management

Workshop question: which governance and collaboration records belong in the landscape?

  • SAP Ariba Supplier Lifecycle and Performance
  • SAP Business Network for Procurement